Policies & Procedures

Admissions Criteria

1.1 Policy Statement

At The Doors of Knowledge Academy, we are committed to providing a nurturing and inclusive environment for all children, where each child’s unique needs are met, and their educational and developmental growth is encouraged. We welcome all prospective students as long as we have the capacity to meet their individual needs and ensure they are supported in their educational journey.

 

1.2 Eligibility for Entry

To be eligible for admission into the preschool, children must meet the following criteria:

• Age Requirement:
  Children must be at least three years old within the year of entry into school. This ensures that children are developmentally ready to engage in the preschool curriculum.

• Potty Training:
  Children must be fully potty trained before entering the school. This is necessary to ensure that all children can participate in school activities and maintain hygiene standards in a safe and comfortable environment.

 

Equal Opportunities Policy

1.1 Policy Statement

At The Doors of Knowledge Academy, we are committed to upholding and promoting the principles of equal opportunities in line with quality early childhood development practices in Trinidad and Tobago. Our policy is rooted in the Convention on the Rights of the Child (CRC), 1989, and reflects our dedication to fostering an inclusive and supportive environment for children, families, and staff.

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DOKA promotes equal opportunities for all adults and children, regardless of gender, culture, religion, ability, or linguistic background. We are committed to providing an inclusive and supportive environment for everyone, providing that we have the appropriate resources to effectively meet their individual needs.

 

Payment Policies & Procedures

1.1 Policy Statement

The Centre relies on the timely payment of school fees to maintain a high standard of education and provide a nurturing learning environment for all children. As a not-for-profit community school, we value the support of our parents and carers to help sustain and enhance our educational services. Your cooperation is crucial in helping us provide quality education and maintain the operations of the school.

We kindly request that all parents and carers ensure the prompt payment of fees, and we invite families to contribute to the school’s growth by participating in fundraising and community support activities. These initiatives are vital for offering a well-rounded education to all students.

By accepting a school place for your child/children, you automatically agree to the terms and conditions of the school fees policy outlined in this document.

 

1.2 Fee Structure for Preschool

The school fees for the upcoming academic year 2025/2026 is as follows:

• 1 Child (Termly Payment): $2800 per term

• More Than 1 Child (Termly Payment): $2500 per child

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1.4 Fee Assistance

We understand that some families may face financial challenges, and we are open to discussing possible fee assistance or alternative arrangements. Please contact the school administration for confidential discussions. We are dedicated to supporting families to ensure that all children have access to quality education, regardless of financial circumstances.

 

Daily Routine

Key components of our daily routine at The Doors of Knowledge Academy (DOKA) Preschool will vary between Pre-K 1 (ages 3-4) and Pre-K 2 (ages 4-5) however their routine will incorporate:

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• Circle Time with Qur’aan & Tafseer

• Structured Islamic Activities

• Free Play and Exploration

• Snack Time

• Structured Academic Activities

• Outdoor Play

• Lunchtime

• Quiet Time

• Afternoon Snack

• Manipulative Play & Daily Recap

• Clean-up & Dismissal

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Curriculum Statement

1.1 Policy Statement:

At The Doors of Knowledge Academy (DOKA), we are dedicated to providing a nurturing and balanced learning environment that supports the religious and academic growth of each child. Our curriculum is designed to foster a love for learning while adhering to the principles of Islam, ensuring that children grow in both knowledge and faith. We aim to instill a strong foundation in Islamic values, ethics, and academic skills, all while preparing children for success in both this world and the hereafter.

 

Assessment (observation, record keeping, planning)

1.1 Policy Statement

At The Doors of Knowledge Academy (DOKA), we recognise that assessment is a vital component of a child’s educational journey. We believe that careful, ongoing assessment based on regular observation is essential to ensuring that each child makes meaningful and steady progress. Our approach to assessment is not only focused on measuring development but also on supporting and guiding children towards their next steps in learning. We emphasise the importance of collaboration between staff, parents, and caregivers, as shared observations provide a holistic understanding of the child’s growth and needs.

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Meals and Snacks Policy

1.1 Policy Statement

At The Doors of Knowledge Academy (DOKA), we acknowledge the importance of proper nutrition in supporting children’s physical growth, cognitive development, and overall well-being. While DOKA does not provide meals, we work collaboratively with parents and caregivers to ensure that all children receive nutritious, balanced meals that align with their dietary needs and preferences.

 

Discipline Policy

1.1 Policy Statement

At The Doors of Knowledge Academy, we are committed to promoting positive discipline practices that foster respect, dignity, and understanding. Our approach to discipline is guided by our Islamic beliefs rooted in the Quran and Sunnah as well as the early childhood development practices standards and guidelines in Trinidad and Tobago. This policy outlines our commitment to nurturing a supportive and compassionate environment for all children.

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Confidentiality Policy

1.1 Policy Statement

At The Doors of Knowledge Academy (DOKA), we are committed to upholding the privacy and confidentiality of all children, families, and staff. Guided by our Islamic beliefs rooted in the Quran and Sunnah, and in accordance with the Quality Early Childhood Development Practices in Trinidad and Tobago, this policy outlines our responsibility to handle sensitive information with care, respect, and integrity.

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Partnership with Parents /Educators /Caregivers Policy

1.1 Policy Statement

At The Doors of Knowledge Academy (DOKA), we value the role of parents, educators, and caregivers as key partners in the education and development of every child. Guided by the Quality Early Childhood Development Practices in Trinidad and Tobago, we are committed to fostering a collaborative relationship that supports the holistic growth and well-being of children.

 

Child Protection Policy

1.1 Policy Statement

At The Doors of Knowledge Academy (DOKA), the safety and well-being of every child is our highest priority. Guided by our Islamic beliefs based on the Quran and Sunnah, as well as the principles of Quality Early Childhood Development Practices in Trinidad and Tobago, we are committed to creating a safe, nurturing, and protective environment. This policy outlines our commitment to safeguarding children from harm and our procedures for addressing concerns related to child abuse and neglect.

 

Complaints Procedure Policy

1.1 Policy Statement:

At The Doors of Knowledge Academy (DOKA), we are committed to providing the highest standard of care and education to all children. We understand that on occasions, parents, caregivers, or other users may have concerns or complaints, and we welcome feedback to continually improve our services. This policy outlines the formal procedure for handling complaints, ensuring that all complaints are dealt with promptly, fairly, and transparently.

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Medicines and Illness Policy

1.1 Policy Statement

At The Doors of Knowledge Academy (DOKA), we are committed to maintaining the health and safety of all children in our care. This policy outlines the procedures for administering medicines and managing illness to ensure that children receive proper care while at the academy.

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Infection Control Policy

1.1 Policy Statement

At The Doors of Knowledge Academy (DOKA), we are committed to ensuring the health and safety of all children, staff, and visitors by adhering to the highest standards of infection control. This policy is based on the Chief Medical Officer’s Guidance for the Prevention of Transmission of Communicable Diseases and the best practices for early childhood education settings in Trinidad and Tobago.

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Supervision and Physical Care Policy

1.1 Policy Statement

At The Doors of Knowledge Academy (DOKA), we are committed to providing a safe, nurturing, and caring environment where children are supervised at all times and their physical well-being is prioritized. This policy is guided by our Islamic beliefs based on the Quran and Sunnah, and the Quality Early Childhood Development Practices in Trinidad and Tobago, ensuring that both supervision and physical care are key components of our educational philosophy.